AmeriWound, LLC - CORPORATE

Executive Assistant Office Manager

US-OH-Mayfield Heights
1 month ago
ID
2017-1290
# of Openings
1

Overview

OFFICE MANAGER & EXECUTIVE ASSISTANT

 

Reporting directly to the CEO, COO, CMO and CFO, the Office Manager & Executive Assistant (hereinafter Office Manager) provides support to senior leadership in one-on-one and group dynamics. The Office Manager serves as the primary point of contact for internal and external constituencies on matters pertaining to senior leadership and their designees. The Office Manager is a liaison to senior management; organizes and coordinates executive outreach and external relations efforts; and oversees any assigned projects. The Office Manager should enjoy working within a fast paced, entrepreneurial environment that is results-driven and detail oriented. The ideal individual will exercise good judgment in a variety of situations, have superb written, and verbal communications skills, be highly organized, maintain an appropriate balance among multiple priorities, while maintaining an even and friendly demeanor to all. The Office Manager will work both independently and collaboratively with other team members on various tight timeline projects, handle a wide array of activities and deal with highly sensitive, and confidential matters with utmost discretion.

Responsibilities

  • Manages the day-to-day operations of the office including issuing daily procedural instructions to staff on behalf of senior leadership
  • Performs assigned administrative duties for executive management
  • Regularly organizes and maintains files and records for senior leadership and other assigned areas including but not limited to contracts and document scanning within share-file
  • Plans and schedules meetings and appointments and organizes calendars on behalf of senior leadership and their designees
  • Manages projects and conducts research on various assigned projects and responsibilities
  • Prepares, proofs and edits correspondence, reports, financial data and presentations on behalf of senior leadership
  • Cost effectively manages and coordinates overall company travel, meetings, conferences, and any associated guest arrangements
  • Provides friendly, quality and high level customer service
  • Works effectively with entire AmeriWound team in a professional manner and environment
  • Coordinates overall AmeriWound purchasing activities including but not limited to: office supplies and equipment, medical supplies, advertising specialties and various materials for conferences
  • Sources and negotiates best pricing for office equipment, office and medical supplies throughout company
  • Inputs physician and physician extender credentialing information as necessary for all new provider hires and candidates during recruitment and updates all current providers information
  • Serves as a company ambassador and liaison with investors and outside parties
  • Provides backup support when needed to other departments
  • Serves as a company liaison with landlord and property management company regarding maintenance and building operational concerns at corporate office
  • Performs additional duties as assigned

Qualifications

Requires: superior interpersonal/relational skills (both internal and external); excellent communication skills both written and oral; superior computer and internet research skills; flexibility to balance multiple tasks and projects and associated work hours; detail oriented and focused individual, highly organized, strong project coordination abilities, and must work well with all levels of company’s staff, clients and vendors

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